The Place To Be!

34600 Cape Kiwanda Drive
Pacific City, Oregon
(503) 965-7900

KCC RENTAL POLICIES

  1. KCC requires a 25% non-refundable Rental Deposit at time of signing the contract and booking event.
  2. Remainder of fees for the venue, rental items and staffing are due 30 days prior to the event.
  3. Rental items added to your contract within 30 days of your event, including the day of your event, are due and payable immediately.
  4. If the rental is cancelled, KCC will refund payments received less the 25% non-refundable Rental Deposit.
  5. KCC requires a $250.00 Security/Damage Deposit and is due 30 days prior to event.
    • The Security/Damage Deposit will cover furniture, equipment, event supplies and the facility. Any damage resulting from the customer’s use will be the financial responsibility of the person signing the contract.
    • If any of the deposit is used, a report will be sent detailing the reason along with a check for the remaining funds.
    • In the event the Security/Damage Deposit is not adequate, the customer will be invoiced for additional amount to cover reported damages
  1. Optional Fees –Cleaning Fee Options are available. Cleaning Fee(s) will be based on area(s) reserved.
    • Option A: Payment of Cleaning Fee allows the rental group to remove items they brought to the Center and leave the cleaning behind. (Minimal clean up required)
        1. Remove all items brought to the Center: personal belongings, supplies, decorations, packaging materials, beverages and leftover food. Remember to remove items from refrigerator(s.)
          • Pacific City has no recycling service, therefore, all recyclable boxes, bags and wrapping must be taken with you when packing up personal belongings.
          • Refundable bottles and cans may be taken or left behind in the appropriate recycling containers provided by KCC.
        2. All garbage must be removed to the outside dumpster. Key will be provided by the Attendant.
        3. Wipe up spills as they occur with white towels provided. Rinse the towels used for spills and place rinsed towels in large utility sink in the North Hall next to the washing machine. (If rental is for Faye Jensen Hall only, please place rinsed towels in Faye Jensen Hall sink.)
    1. Option B: All cleaning assumed by rental party. Push broom, mop and cleaning supplies provided by KCC.
        1. Remove all items brought to the Center: personal belongings, supplies, decorations, packaging materials, beverages and leftover food. Remember to remove items from refrigerator(s.)
          • Pacific City has no recycling service, therefore, all recyclable boxes, bags and wrapping must be taken with you when packing up personal belongings.
          • Refundable bottles and cans may be taken or left behind in the appropriate recycling containers provided by KCC.
        2. All garbage must be removed to the outside dumpster. Key will be provided by the Attendant.
        3. Wipe up spills as they occur with white towels provided.
        4. Floors must be swept and then mopped.
        5. Tables must be washed with sanitizer.
          • If table linens are reserved, leave linens on tables for KCC attendant to inspect and spray with cleaning solution. After removal by KCC, proceed with washing tables.
        6. Chairs must be washed with sanitizer.
          • After cleaning chairs, they must be stacked (8) high.
          • Countertop(s) in all area(s) used must be washed with sanitizer.
          • Rinse all used towels and place rinsed towels in large utility next to the washing machine in the North Hall. (If rental is only Faye Jensen Hall (FJH), please place rinsed towels in FJH sink.)
        1. Optional Fee: Prior Day Set-up Time is available for a fee of $250.00 and must be preapproved by Executive Director. This fee allows you to reserve the Center for three (3) hours to deliver supplies, decorations, food and beverages.  It provides time to take care of details.  It is the intention that this additional time will provide less stress and maximum enjoyment on day of your event. There will be no early access without the additional reservation fee.
        2. Optional Fee: Following Day Clean-up Time is available for a fee of $250.00 and must be preapproved by Executive Director. This fee allows you to return the next morning to pack up your personal belongings and perform the cleaning required for your event. With payment of this fee, there will still be minimal cleaning on the night of event. (Wipe up spills as they occur, wrap all food and store appropriately, remove garbage to the outside dumpster.) There will be no storage of supplies and no access to the building the following day without the additional reservation fee.
        3. Piano in the Great Hall is available for use. A tuning fee of $100.00 will be charged should the piano be moved from its current location.
        4. Event Insurance Binder is required for all events. Events with alcohol will be required to provide Event Insurance with Liquor Liability coverage. The insurance certificates must list Kiawanda Community Center as Additional Insured and is required before start of your event.